Instruction

Proposal Guidelines

• Projects supporting the development of science and technology

• Projects contributing significantly to the development of science and technology

• Scholarly activities and public relations

• Cultural and fellowship activities for KSEA members

• Projects supporting student member activities

Eligible Projects

Any KSEA Chapter or a Korean-American Professional Society that wishes to apply for financial support should submit a proposal using this proposal submission system. No proposals will be accepted unless it conforms to these guidelines. All proposals should be submitted 4-8 weeks in advance of the prospective event date.

The proposal will be evaluated and the size of funding will be determined by considering the following;

1. The technical excellence of the program

2. KSEA membership status

   1. The number of paid members in the previous (52nd  admin) term*

   2. The number of paid members in the current (53rd admin) term*

   3. The number of paid members that will be derived from the event

   4. Previous KSEA support (if there was any) in the current term to the requesting organization

   5. Projects supporting student member activities

To encourage the membership drive efforts, additional bonus funding will be provided when 2.c or more new or renewal KSEA members are observed upon the conclusion of the event.

* 2.a and 2.b can be verified by Chapter Presidents (CPs) and Affiliated Professional Society (APS) presidents at their KSEA member page.
** Regional conferences require to show that at least 30% of participants are from outside of the hosting chapter.

Once the funding is approved, 75% of the approved amount will be supported in advance and the remaining 25% will be provided after submission of the report (along with itemized receipts) within 2 weeks after the event. An article of the event (if supported equal to or more than $1,000) is requested.

The article (summary and photo) regarding the event which is supported equal to or more than $1,000 should be published in the KSEA Newsletter. However, the article submission would be optional for the smaller event which is supported for less than $1,000. 

For further details, please contact:

• VP1 Ohbong Kwon  (ohbong70@gmail.com) for chapter proposals

• VP2 Jayoung Kim  (kseadrjayoungkim@gmail.com) for APS and Regional Conference proposals

• Tutorial Videos for CPs

• Tutorial Videos for VPs and ECs

Additional documents:

• Download Annual Plan Template

• Download Proposal Template

• Download Report Template

• Download Meal Expense Policy

• IRS Tax Exempt Organization Search